Q: Who can I contact if I have questions about Scholars@llnl.gov?
A: We welcome you to contact our Scholar Program Staff:
Email: Susan Lowder (firstname.lastname@example.org) or call (925) 422-9395
Email: Barry Goldman (email@example.com) or call (925) 422-5177
Email: Kelly Potter (firstname.lastname@example.org) or call (925) 423-9019
Q. Am I eligible for vacation and sick leave or holiday pay?
A: Scholars are not eligible for vacation pay. They are eligible to accrue sick leave and holiday pay proportionate to their assigned appointment percentage in accordance with Laboratory policy.
Q: Can I work at LLNL if I am not an U.S. citizen?
A: Lawrence Livermore National Laboratory does hire individuals who are not US citizens. Citizenship requirements vary for positions depending upon the Program Area and nature of the assignment. Job posting will indicate if US citizenship is required for the position.
Q: What do I do if I need to terminate my employment earlier than my offer letter
A: You need to let your supervisor know the date that you will be terminating and check with your department administrator on Termination procedures.
Q: What should I wear to work?
A: Laboratory attire varies among the various work groups, depending on the type of employee assignments. Contact your hiring supervisor to discuss expectations for attire.
Q: How do I meet other students?
A: The Student Bulletin Board website can assist you in meeting other students. Using the website you can learn about scheduled Laboratory events for students to attend, plan social and recreational activities with other students, and locate a student participant directory.
Q: Are there organized activties for students to attend?
A: Yes. Refer to the Student Bulletin Board website for a complete listing of Laboratory sponsored activities. Typical events include seminars, tours, ice cream social, and a barbecue luncheon.
Students are welcome to participate in any of the sponsored Laboratory Networking Groups. These groups are “activity entered”, focusing on a common interest. The Networking Groups range from chess and cycling to volleyball and rubber stamping and quilting. In addition, students are invited to join any of the Laboratory sponsored affinity organizations which reflect the diversity of the Laboratory’s workforce and the nation as a whole. Currently, these groups include:
* American Indian Activity Group (AIAG)
* Amigos Unidos Hispanic Networking Group (AUHNG)
* Asian Pacific American Council (APAC)
* Association of Black Laboratory Employees (ABLE)
* Lesbian/Gay/Bisexual/Transgender Association (LGBTA)
* Lawrence Livermore Laboratory Armed Forces Veterans Association (LLLAFVA)
* Lawrence Livermore Laboratory Women’s Association (LLLWA)
Q: How do I make housing arrangements?
A: All employees are personally responsible for locating housing. To assist you in identifying rental options, the Laboratories Scholar website lists local resources available on the following web page: housing
Q: What towns/cities are nearby Livermore for housing?
A: Livermore is located in the Tri-Valley, which includes Livermore, Pleasanton and Dublin, located in Alameda County. Neighboring counties are Contra Costa and San Joaquin. Where you choose to live may be affected by commute time, housing costs and transportation availability.
Q: Will I receive any assistance with my monthly rental costs?
A: Laboratory policy does not normally provide any financial assistance for the cost of housing.
Q: How do I know if I am being considered for employment?
A: The hiring organization will contact you directly if they are interested in discussing employment opportunities. The majority of hiring departments make the selections for summer employment starting in February through April. Please note that the resume review process varies from department to department depending on the size of their applicant pool, time constraints due to other positions for which they are interviewing, and their programmatic needs.
Q: What happens if I'm selected? When will I receive a job offer?
A: If you are being considered for a position, the interested hiring department will request you to complete an official on-line LLNL Employment Application which will be used by our Security Department to initiate a mandatory background investigation for employment consideration. Human Resources can extend an employment offer after hire offer approvals are obtained from the department and Security.
Q: Why does it take so long to get an official offer:
A: The length of the hire approval process depends on upon how quickly the hiring department and Security Departments approvals are obtained. Missing or inaccurate information on the Employment Application will slow the approval process. Delays in providing transcripts will also postpone the approval process.
The mandatory preliminary background investigation requires the Laboratory Security Department to obtain information about incoming hires from various outside sources, ( e.g., references) and agencies. These outside sources are sometimes not available and/or agencies take a long time to provide information to the Laboratory. The Security Department must wait until the necessary information is received for review prior to approving any hire selection.
Q: When can I start work?
A: Human Resources personnel will establish a tentative start date when the employment offer is being extended. All new employees are required to attend New Employee Orientation (NEO) on their first day of employment. NEO is conducted every Monday.
Q: Am I eligible to work at LLNL if my relatives work at the Laboratory?
A: Yes, as long as you meet the requirements for the position. If you have near relatives employed by the Laboratory, the Student Policy Subcommittee will also review your qualifications. Near Relatives includes spouse, registered domestic partner, mother, father, children, children or registered domestic partner, sister, brother, grandparents, grandchildren, and step relatives and in-laws in the same relationships.
Q: Will I be notified when my Scholar Resume Form has been received?
A: Yes, there is an automated response generated when you submit your scholar resume form through the Scholar website. In addition, you will receive another email requesting additional information required for consideration in the Scholar Program. No other contacts will occur unless you are selected for hire consideration.
Q: My Scholar Resume Form did not format correctly, should I send it again?
A: All resumes are received as unformatted documents. After you submit your scholar resume form you will be directed to a Thank You page that you may keep for your records. This page will display the UNFORMATTED copy of your resume form. Hiring managers receive your resume form with all carriage returns, line spacing, and case sensitive typing as you prepared it. Unless requested, there is no need to resubmit your Scholar Resume Form.
Q: How much can I expect to be paid if I receive a job offer?
A: LLNL offers competitive salaries based upon students’ job, degree discipline and academic level according to a salary pay structure. The specific salary information is a part of the official job offer extended by Human Resources after all the necessary approvals are obtained.
Q: When do I get paid?
A: All LLNL employees are paid every other Friday. Contact your department's timekeeper or supervisor if you have questions regarding reporting your time and the corresponding pay day.
Q: I don't have a car - do you have a carpool or vanpool that I can join?
A: The Transportation Systems Management Program (TSMP) keeps employees informed about convenient and cost-effective commuting alternatives such as buses, carpools, vanpools, bicycles, and trains. They can be contacted at (925) 422-RIDE.
Q: Will someone pick me up from the airport?
A: The Laboratory does not arrange rides to and from local airports. If travel authorization is a part of your employment offer, you may either rent a car or use an airport sedan service provider for transportation to and from local airports. You will need to pay for the transportation services and submit receipts for reimbursement.
Q: How do I get reimbursed for my travel expenses?
A: Reimbursement of travel expenses requires successful completion of a drug screen. If your employment offer includes travel authorization, a travel expense claim form, travel allowance information and reimbursement instructions will be provided to you with your hire package. Carefully review the allowable travel expenses to ensure the costs you incur are reimbursable by the Laboratory. Reimbursement of your travel expenses will require approximately two weeks processing time from when you submit the expenses.